Exhibitors

- Policies and Regulations -

Space Variations: Floor and booth diagrams will be mailed to you with the registration confirmation as will information on phone and electrical connections. IAL reserves the right to make modifications if necessary.

Cancellation: In the event the conference is canceled by IAL, any money advanced by an exhibitor will be refunded in full. Exhibitors who cancel within 30 days of the show date will be subject to a penalty up to 50% of the total booth cost.

Liability and Insurance: Neither IAL, nor the service contractors, nor the management of the Alexandria Mark Hilton Hotel will be responsible for the loss or damage to property of an exhibitor from theft, strikes, damages by fire, water, storm, vandalism, or other causes, but will use reasonable care to protect the exhibitor from such loss. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damages to displays, equipment, and other property brought upon the Omni Hotel, and shall indemnify, defend, and hold harmless IAL, its officers and staff members, the Omni Hotel, its owners, agents, employees, etc. from any and all such losses, damages and claims. None of the above shall provide insurance coverage for loss or damage from such causes, and it is thus expected that an exhibitor will provide his/her own floater insurance coverage as needed. No responsibility is assumed for materials shipped to the exhibit site. No responsibility is assumed for materials left to be picked up by an exhibitor or agent of the exhibitor after the close of the exhibit. An exhibitor shall be liable to owners of the conference facilities for all damage caused by the exhibitor, and shall hold harmless and indemnify management for any damage charges to management by owners.

Use of Space: Distribution of promotional material may be made only within the booth assigned to the exhibitor presenting such material. Solicitation of business must be confined to an exhibitor’s own booth. An exhibitor is charged with the knowledge of national, state and local restrictions on any merchandising, advertising, or promotional scheme which involves attracting visitors to an exhibitor’s location by any inducement which may be construed as an illegal lottery. Management is not responsible for any promotional activities by an exhibitor.

Operation Restrictions: IAL reserves the right to prohibit and or evict an exhibitor whose presentation is in any manner deemed by management as offensive to conference attendees, by reason of bad taste, questionable morals or controversial content. In the event of such prohibition or eviction, IAL shall not be liable to an exhibitor for refunds of any exhibit fees. Exhibits which involve any noise-making equipment sufficiently loud that it may reasonably disturb adjacent exhibitors must give advance notice to IAL, so that special arrangements and accommodations can be chosen, but IAL shall not be bound to any contract in which said noise problems cannot be so controlled.